January+2018+Online+Meeting

January 2018 Online Meeting

**Location: Virtual Meeting Space**
Link to meeting space: [|https://sas.elluminate.com/m.jnlp?sid=2007084&username=&password=M.6FFC2FACF36C6DEE7618B513CA1BB1]

**Agenda**
Board Meeting Agenda 1/20/2018


 * 9:15 || Login: Sound and Video Check ||
 * 9:30 || Welcome - Virtual Meeting Norms ||
 * 9:35 || Approval of Minutes from November 11 Meeting ||
 * 9:45 || Upcoming PD Offerings
 * Christine/Christy: Dine+Discuss - Formative Assessment
 * Julie/Stacy: Eastern Shore Conference
 * Amy: Dine+Discuss - HS Art Integration
 * Sam/Matt: Central Regional - Elem/Secondary - Geyer
 * Greta/Jenny: Coaching Conference ||
 * 10:15 || Awards Updates - Damitra N
 * Timeline
 * Network to Solicit Applicants
 * Application review by membership - Thoughts?
 * Status of PAEMST for 2018 ||
 * 10:30 || MCTM Annual Conference
 * Howard or Baltimore County
 * Friday October 19
 * Banquet: Wednesday October 17
 * Outline Meeting Schedule
 * Cognizant of Conference Commitments as Board Member
 * Annual/Coaching/Regional, etc.
 * Candidates for Co-Chair ||
 * 10:45 || NCTM Annual Conference
 * Who is planning to attend?
 * Host Affiliate Volunteers
 * Email to coordinate those interested
 * Meet prior to retreat to collaborate?
 * April Retreat: Finalize roles/responsibilities ||
 * 11:00 || Banneker Banner - Christy G
 * Progress Update
 * Consider Adding Submission to Banner for MCTM Initiatives
 * Help Needed - Web + Searchability
 * Editing Help Request ||
 * 11:20 || Nominations/Elections
 * Chair is vacant - Shared by Board
 * Southern Region Rep
 * Intermediate Level Rep
 * Middle School Level Rep
 * NCTM Rep
 * Timeline ||
 * 11:35 || New Business, Next Steps, Review of To Do
 * Executive Director Vote: Leslie Johnson
 * Stevenson University - MCTM Affiliate Organization for Students
 * Eastern Shore and Coaching Conferences on Website. Need to be added to Events Page
 * NSA Grant Funding - Work in progress
 * 11:45 || Adjourn ||
 * 11:50 || Executive Committee Meeting (Brief)
 * NCTM Host Benefit Discussion
 * Coordinate Meeting with Webmaster ||
 * Coordinate Meeting with Webmaster ||

Meeting Minutes



NCTM Save the Date Flier

=__Officer Reports__=

Recording Secretary: Ming Tomayko

 * Submitted minutes from the November 2017 MCTM board meeting
 * Provided informal feedback on a potential Banner submission
 * Submitted a proposal for the Central Regional Conference

Executive Director: This position is vacant

 * John Fontinell has recruited Leslie Johnson (BCPS Middle School Resource Teacher)
 * Plan to make motion to appoint her to position of Exec Director
 * Need to collaborate with members of board to identify accounts, etc. for which Exec Director is point of contact
 * Establish timeline with Leslie to transition her as contacts
 * Facilitate collaboration between L. Johnson and L. Lima if board approves

Past President: Jenny Novak

 * Working to secure outstanding grant funding

President: John Fontinell

 * Met with Ed Nolan regarding NCTM Conference in DC
 * Worked with exec board to provide short description about MCTM for About Host Affiliate Section in National Program
 * Discussed Host Affiliate Booth and need for volunteers to promote organization
 * Met with Leslie Johnson regarding vacant Executive Director Position with Council
 * AMMTE Member Meeting 1/26

MSDE Representative: Linda Schoenbrodt

 * Planning Summer Symposium, Multiple Subjects and grade levels, emphasis on Early Childhood. EC Math will have a strong presence

NCTM Representative: Andrew Bleichfeld
=__Reports: Committee and Chairs__=
 * February 1: Affiliate Leadership Circle - NCTM
 * We receive a no fee affiliate booth at NCTM. Will need to staff it with volunteers to promote MCTM
 * Attended MD State Dept. of Education Briefing

2018 MCTM Conference Committee

 * Need to identify Co-Chairs for Conference Committee by Feb 1, 2018
 * Sample committee report from S. Vohrer - Hospitality
 * [[file:MCTM Hospitality report 2017.docx]]

Communications Chair - Alix Weyforth - Unable to Attend on 1/20

 * Sent email to membership on behalf of Christy Graybeal for submissions to Banner
 * Sent survey email to membership related to date for 2018 conference and 2017 conference feedback

Webmaster - This position is vacant

 * At the Conference on the 7th, two BCPS educators pulled John F. aside to indicate that they would be interested in learning more about the MCTM website and what they can do to support. Hoping to have a clear picture about an action plan to update content and onboard new Webmasters by mid-January.

Membership Chair - Soosan Faulk

 * Updated/Maintained Active Membership Google Doc
 * Updated/Maintained Membership Contacts in Gmail
 * Sent "It's Time to Renew Your Membership" Email to December, January, February 2017 Members
 * Shared Central Regional Conference Call for Proposals Information

MD Math Month - Bonnie Kellner

 * I would like to propose major changes in the math month calendar. More task related, like common core type questions, as opposed to 30 short problems.

Mathalon - Stew Saphier

 * Nothing to report

Awards Chair - Damitra Newsome

 * Updated MCTM Awards following Fall Retreat
 * information has been shared with Debby Ward - should come out to local districts soon
 * Proposed timeline for nomination process (submissions via google form by Feb. 16th; will inform as they come in; supporting documents due March 16th; second round nominee videos due April 15th; Lifetime Achievement Award nomination due March 1st)
 * [[file:MCTM Lifetime Achievement Awards_updated.docx]]
 * [[file:mctm2018awardsapplication_updated.docx]]
 * 1st round review (supporting documents only) - March 19th - March 26th proposed review dates
 * notify nominees who made it to 2nd round by March 28th (prior to Spring Break)
 * 2nd round review (videos only) - April 23rd - May 30th proposed review dates
 * notify winner in early/mid May
 * Review process - possibly a google folder with supporting documents for each nominee and a google form to complete for scoring; similar process for reviewing videos
 * will send out google form with interest for review panel - was planning to send to MCTM board members and chairs first; maybe tap into coaches and specialists from each district to have at least one representative from each district?

Banner Editor-in-Chief - Christy Graybeal
What I need help with:
 * Drafted email for membership to solicit additional articles
 * We have two submissions.
 * I solicited reviewers from the MCTM Board and the Association of Maryland Mathematics Teacher Educators. So far 17 people have volunteered!
 * I created google forms for manuscript submission, reviewer volunteering, and manuscript review.
 * I've created a mock-up for the website. A view-only link is here: @https://sites.google.com/s/0B09tbwRTOrBNVHZVN3FobnV4Sk0/edit
 * Transferring the content from the website mock-up to MCTM's weebly site. I don't have the technical expertise for this.
 * Figuring out a way to make the Banner searchable. At a minimum I'd like future publications to be searchable. Ideally past issues would be too.

What I'd like help with:
 * I'm hoping someone might volunteer to serve as copy editor. I'm willing to oversee the review process and provide support for content revisions. I hate copy editing, though, so I'd LOVE to have someone who is willing to format manuscripts (after they have been reviewed). This would involve formatting tables and making things look pretty.
 * Volunteers???

Publications Chair - Christy Graybeal

 * Digital copy of PCTM Magazine - Winter 2018
 * [[file:PCTM Magazine_Winter 2018.pdf]]

Coaching Chair - Greta Richard - Unavailable on 1/20

 * 2018 MCTM Coaching Conference is set!
 * Thursday May 31, 2018 8:30-2:00
 * Stevenson University (Greenspring Campus)
 * Keynote: Faith Muirhead (Univ of Delaware)
 * Co-Chairs: Beth Kobett, Jenny Novak, Greta Richard
 * Registration is already available in the MCTM store.
 * In progress...promoting/advertising the conference, recruiting presenters for sessions, securing sponsorship to cover food costs

=__Level and Region Representative Reports__=

Early Childhood Level Representative: Linda Schoenbrodt

 * See MSDE
 * Attending two CCSSO work groups focus on Early Childhood and EC Mathemtics

Middle School Level Representative: Samantha Hendershot

 * Working with Matt on Central Regional Conference (March 24th)
 * Deadline for presentation ideas is next Friday, January 26th
 * Only have 3 presentation ideas so far

High School Level Representative: Amy Goodman

 * Discussed with owner of Paradise Donuts about holding Dine+Discuss as coffee with (Hold up to 50 people)
 * Outlined basic game plan ideas for Dine+Discuss
 * Will be trial running a math/ black storytelling residency as a workshop with TAHIRA at 7th Annual Progressive Ed Summit Next Saturday- Plan on making connections/ laying groundwork to build partnerships with new people (spread the word).

College Level Representative: Christy Graybeal
> > Dr. Beth Kobett, one of the authors of the recently published professional resource, The Formative 5 , will share valuable information that will change the way teachers view assessment. Information shared will benefit all math educators, regardless of grade level, to implement research-based assessment strategies that will truly assess learning and inform teaching in order to move students forward. > > Refreshments will be provided. RSVP here  so that we will be prepared with enough food! We are grateful for the support of the Hood College Provost’s Office and the Maryland Council of Teachers of Mathematics for co-sponsoring this event. > > Questions? Please contact: Christy Graybeal at graybeal@hood.edu  or Christine Thereault at christine.thereault@fcps.org .
 * With Christine Thereault, planned a Dine and Discuss:
 * Tuesday, March 6, 2018, 6:00-7:30 in Coblentz Seminar Room on the Hood College Campus

Central Region Representative: Matthew Cox

 * Central Region Conference Information

Western Region Representative: Christine Thereault

 * Arranged for Dr. Beth Kobett to be the speaker for our Dine and Discuss
 * Scheduled for March 6th (details above)
 * Christy Graybeal secured space and funding from Hood so that dinner can be provided.
 * Is there a list of math leaders' emails in surrounding counties that I can use to publicize event?
 * Should the flyer be shared by our Communications Chair?
 * Would like to offer MCTM membership info to attendees -- is there a flyer?
 * What am I forgetting?

Southern Region Representative: Julie Taylor

 * Draft flier for Eastern Shore Conference
 * [[file:MCTMDraftFlyer3.3.18a .docx]]