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==**Whether you are attending the retreat or not, please go to the November 2017 Retreat page to edit the information related to your position or committee prior to our meeting on the 11th. I am looking forward to spending the day working to outline the year ahead.**==


 * The information below is from the Spring Retreat on April 22, 2017 and has been kept intact for the upcoming meeting.**
 * Please go the November 2017 Retreat page**

**Agenda**
Board Meeting Agenda 4/22/17 Adjournment ||
 * 8:45 || Welcome ||
 * 9:00-9:30 ||  ||
 * 9:30-10:00 || Reports:
 * Regional Conferences Updates
 * Dine & Discuss Updates
 * Publications Updates
 * Awards Updates
 * Annual Conference Update ||
 * 10:00-11:00 || Budget
 * Review of Past Year
 * Decisions about This Year & Upcoming Years ||
 * 11:00-11:30 || Prioritizing for 17-18 Academic Year ||
 * 11:30 || Lunch ||
 * 12:00 || Committee Breakouts & Work Time (Based on Priorities) ||
 * 1:30 || Executive Director ||
 * 2:00 || Website Review ||
 * 2:30 || Agreements & Next Steps
 * 2:30 || Executive Board Meeting (Brief) ||



Meeting Minutes:

Discussion Items:

=**__Officer Reports__**= =**Recording Secretary, Ming Tomayko** mtomayko@towson.edu Attending on Nov 11=
 * Attended Executive Committee Meetings
 * Attended MCTM Board Meetings
 * Attended MCTM Annual Meeting
 * Attended MCTM Banquet
 * Attended MCTM Conference and assisted with registration

=**Executive Director, < Vacant >**=
 * ==The information below was added by Luis Lima prior to the April 2017 meeting.==
 * Conferences
 * Secured current NCTM president's commitment to keynote 2017 Conference
 * Recruited vendors at NCSM and NCTM to attend 2017 Annual
 * Attended 2017 Conference Committee meetings
 * MCTM Board
 * Attended MCTM Board Meetings
 * Attended Executive Committee Meetings
 * Attended Annual Membership meeting
 * Collaborate with #|Election Chair to set up new cycle
 * Maintained documents for tax season (#|credit card records and other tax correspondence
 * Website
 * Updated select website pages related to Publications
 * In the process of submitting information to secure of PCI compliance (2017 requirements)
 * Engaged in social media to promote MCTM events
 * Distributed e-correspondence to membership (Banneker, Newsletter, Election Ballot)
 * Supported Maintenance of membership records by updating membership status based on payments
 * Supported the Maintenance and accounting of online registration records to MCTM events
 * Serving in the Publications Committee,
 * PLEASE SUBMIT ARTICLES TO THE NEWSLETTER.
 * PLEASE SUBMIT ARTICLES & ACTIVITIES TO THE BANNER

=**Treasurer, Holly Cheung holly_cheung@hcpss.org -** Attending on Nov 11= = = =**President, John Fontinell jfontinell@bcps.org-** Attending on Nov 11= =**Government Relations Representative, Meredith Adams meredith_adams@hcpss.org -** Attending on Nov 11=
 * Attended Conference Committee Meetings
 * Attended Executive Committee Meetings
 * Attended MCTM Banquet
 * Attended the MCTM conference and Assisted with Registration
 * Presented at MCTM conference
 * Worked with Accountant on taxes.
 * Wrote checks
 * Attended and presented 2016 Central Regional Conference
 * Past President, Jenny Novak jennynovak89@gmail.com **** - ** Attending on Nov 11
 * Submitted NSA grant 15-16 for reimbursement. **$25,596.05**
 * Took part in all Executive Board meetings/emails.
 * Attended Conference Committee meetings.
 * Served as Exhibitors/Sponsors Conference Committee Chair. Communicated with Exhibitors/Sponsors and organized exhibitor area. Deposited some checks from exhibitors.
 * Obtained emergency NCTM consignment to sell materials at the conference. Received, checked in, sold, shipped out all materials.
 * Agreed to serve as NCTM rep.
 * Working to enhance the Website
 * Submitted and received NSA Grant for 16-17: Total Awarded: **$40,000**
 * Summer 2016 MCTM Elementary Summer Academy $5,700
 * Summer 2016 MCTM Middle School Summer Academy (**NEW**) $5,700
 * One-day Professional Development Opportunities (Dine & Discuss, Regional Events): Funding for 6 events (Location fee, Food, Speaker stipend, 2 interpreters) ($9,900 total)
 * 2016 Annual Conference (Keynote, Breakfast, Lunch, Some $$ for Interpreters): $15,475
 * 2017 Eastern Shore Regional Conference: $3225
 * Served as program chair for the 2016 Annual Conference

=**MSDE Representative, Linda.Schoenbrodt Linda.Schoenbrodt@maryland.gov - Attending on Nov 11**= > Here is an overview video: @https://www.youtube.com/watch?v=sM55yX7-C9Q > > MSDE will working with Amazon to move web based resources to this new repository of resources. Once this is open and live teachers will also be able to add resources and rate resources. More information to share when I know it. =**NCTM Liaison, Andy Bleichfeld -**= =**__Committee Reports__**= = = =**MCTM Conference 2017, John Fontinell jfontinell@bcps.org** - Attending **meeting and** **Kevin Wajek** -=
 * edCamp MSDE Office of Mathematics and MSDE Office of Special Education are hosing an edcamp June 21 at Long Reach High School. This un-conference will be held from 9:00- 2:00. We need volunteers to help with registration, #|greeting participants, organizing session topics.
 * Karen Ross, MS Specialist is retiring the end of May. We will be able to advertise her position for another specialist
 * Work continues with college level and district educators on writing recommendations for course work for elementary pre service teachers
 * Presented at the MCTM Eastern Shore Conference in May
 * Assisted Jeanine Brizendine with MCTM Banquet 2016
 * Thank you to the MCTM Board for including the two elementary MD PAEMST Finalist, 2016 to be recognized at the 2016 Banquet.
 * New Secondary Math Specialist at MSDE- Nina Riggs from Baltimore County
 * **January Updates-**
 * The Early Childhood Dine and Discuss will be held March 15 at Hellas Restaurant Restaurant, Millersville, MD 6:00-8:30pm. Wifi is available and we are promised a secluded room. Food for purchase. Topic TBD.
 * The Maryland Professional Learning website is up and running. Teachers can sign in to create an account. All counties except for Anne Arundel (have own system) are using the website to help teachers track professional development hours. Principals must sign off on activities. Here is the website: http://mdproflearning.iteachtoday.com
 * 
 * I read over the conference needs form and would like to volunteer for helping select sessions and forming the conference schedule if that is still a need.
 * Nina Riggs is the PAEMST coordinator for math this year since the award is focusing on secondary math teachers.
 * I will be assisting Jeanine with reviewing candidates for MCTM awards.

=**Newslette r, Francine Johnson johnsonf@hood.edu -**=
 * attended MCTM conference and assisted with registration
 * gathered information for newsletter
 * circulated Winter newsletter

=**Website, TBD****= >

=**Membership Chair, Soosan Faulk Soosan_C_Faulk@mcpsmd.org -- Will attend on 4/22/17**=
 * collaborated with Matt Cox and Luis Lima to talk about current website capabilities/communication norms, contact databases, membership records, etc.
 * helped promote Central Regional Conference info to private school contact lists and MCPS contacts
 * Still have questions re: membership communication norms and #|tracking capabilities, membership goals, and use of MCTM gmail account

=**Nominations, Camille Tomlin camtom47@hotmail.com -Not able to attend meeting on 4/22/17**=
 * **Contacted Jennifer and Luis to review the offices open for the 2017 MCTM Election:**
 * **Treasurer-Elect, Eastern Shore Region Rep, High School Level Rep, Member-at-Large,** **Government Relations Rep**
 * **Need input from the Nominations Committee for soliciting possible candidates for the upcoming 2017 election**
 * **As of this date no names have been submitted for the #|upcoming election**

=**Maryland Mathematics Month, Bonnie** Yost **byost@bcps.org - Attending meeting on 4/22/17 (need to leave at 2)**=


 * ====We are out of ribbons and pencils, so I need to place an order. I have not ordered since I took over the committee.====
 * Since MSDE stopped mailing packets, letters, etc. numbers have went down. Can we do something about this?
 * I would love feedback on the changes we made to moce more towards Common Core on the calendars.
 * Need new questions for this year's calendars.
 * Calendars did not get on website for APRIL.
 * Hoping that we can re-look the Maryland math month for another break- spring break makes this difficult.
 * Need to do something about possibilities for high school calendars,

=**Historian, Babs Margolies babsmar@gmail.com - Attending meeting**=


 * Presented at the MCTM Conference
 * Set up the MCTM Table - Awards, Copies of the Banner from past years, etc.
 * Updated our MCTM Historical records to reflect current award winners
 * Emailed Mike Krach about eligible people to take over the Historian and other open positions

=**Mathalon, Stew Saphier stewsaphier@gmail.com -** **Attending the Meeting on 11/19/16**=

= = =**Awards, Jeanine Brizendine jbrizendine@gmail.com - not attending meeting on 4/22/2017**=
 * The MATHALON was held on October 29 at Meade High School. We had some dignitaries visiting us including, Jenny Novak and Nicole Barone the mathematics coordinator for middle schools in AACPS. Unfortunately, both had to leave early.
 * For the last several years, AACPS has not given us the grant that they had given in the past. When this grant stopped, we had to stop giving out T-shirts to first time coaches as the cost of the shirts was covered by the grant. There is a possibility that this grant will resume next year.
 * The event itself did not go as well as in the past. There were problems in the cafeteria and with the inventions round. One could argue that this was kind of like the perfect storm with a number of things coming together to cause us problems. The cafeteria was understaffed because one person didn't know that substituting for someone else also meant working in the cafeteria. Another had to leave because of an emergency. Another was a no show. Another had told me they wouldn't be there but I had forgotten. Plus others had told me they wouldn't be there and while I remembered that, it still left fewer people in the cafeteria. That's four less people than expected and as such, as I said, the cafeteria was under staffed. Half of the judges did not arrive on time to receive proper instructions and one invention they did not turn in the sheets for the teams that came in third, fourth, and fifth, so we were unable to award those ribbons. I have asked three people to join the committee and two have accepted. I may ask another person, but regardless, I think this will solve the problem in the cafeteria. I have also informed NSA that the judges need to get there 15 minutes earlier (at 8:15) so that hopefully they will actually be on time (8:30).
 * We did away with the awards ceremony again this year and had what we called a 'celebration'. We still gave out the same number of awards - 125 - but did so silently. The awards were placed into the packets each school takes home that includes copies of the tests, answer sheets, and gifts for the students and coaches, among other things. The final 'celebration' was now an opportunity for the kids to show everyone how they got the hardest problems correct. This went exceedingly well, until the last student who got the problem wrong. With the results then becoming ready, I let the mistake drop. The event also ran late by nearly 30 minutes.
 * This year, with the larger capacity of Meade High School, we did not turn away any teams.
 * I have filed the 'official' paperwork to have the MATHALON at Meade High School next year and the date, October 28, has been reserved for us.
 * We have received a fair amount of 2017 Outstanding Educators nominees. At this time, we have made the second round selections, these candidates have been notified and have until April 28 to submit their video/lesson information for review.
 * Linda Schoenbrodt and Julie Taylor are on the review committee, we have the //Other// and //Elementary Level// (Pre K-2 and 3-5) review team members, and will be contacting other committee members to review the Middle and High School candidates shortly.
 * Once the awardees are selected (Mid May), we will send out notifications to all candidates, both those who have been selected and those who have not.

Dear Luis and Jenny, I just realized that the Banner is not available to the public on the MCTM website. I was unaware of this change. I advocated strongly for open access to the Banner and am disappointed that it is restricted again. This has implications for me as the editor of the Banner. I was still telling authors that they would be able to access their articles online, so I need to change my procedures for acceptance notification. I will be providing all authors a complimentary copy of the edition of the Banner in which their article appears. Additionally, authors want others to see their work. Such a limited distribution list will likely lead authors to submit their articles elsewhere. Getting high quality articles continues to be a challenge. If Hood College decides to stop requiring their students to submit articles to the Banner as part of their capstone project for the M.S. in Mathematics Education program, the Banner will be in serious trouble. I acknowledge that I do not attend board meetings. Saturdays are nearly impossible for me. I accept responsibility for my absences from these meetings and realize that I miss out on discussions related to the Banner. However, I would have liked to have been part of the discussion on this. I’m sure you have your reasons for making this decision, however, I strongly disagree. I have been the editor of the Banner for four years. Throughout this time, I have enjoyed working with the authors and believe we have published articles that provided a benefit to mathematics educators. I am disappointed that the audience is now restricted. Thank you for taking the time to read this. Tricia
 * Banner Editor-in-Chief, Tricia Strickland strickland@hood.edu - not attending meeting on 11/19**
 * Published Fall edition of the Banner. I am concerned that the website is password protected. I have expressed my concerns to Jenny and Luis about this. Below is the email I sent them on 10/26/16.

Luis responded that the log in requirement was an oversight and that the webpage would be an open page by 10/28. As of today (11/17/16), there is still a log-in requirement. I encourage the board to reconsider this for the reasons stated in my email above.


 * Seeking reviewers. Interested parties should see L. Lima and provide areas they would be willing to review (grade level, content, teacher prep, classroom activities, practitioner-oriented pieces, etc.)
 * I have been the editor of the Banner for 4 years. I believe in the value of different perspectives and visions for the Banner. Therefore, if anyone has a passion for editing the journal, please let me know!

=**New Teacher Resources, Robin White**=

=**Coaching Resources Rep, Greta Richard**=

=**__Level and Region Representative Reports__**= = = =**Early Childhood Level Representative, Linda Schoenbrodt**=

=**Intermediate Level Representative, Hannah Hager Hannah_P_Hager@mcpsmd.org** **- Attending 11.19**= =**Middle School Level Representative, Samantha Hendershot samantha_hendershot@hcpss.org - Attending**=
 * Attended 2016 MCTM Banquet
 * Attended 2016 MCTM Annual Conference - helped w/ registration
 * Reviewed article for Banner 10/16
 * Attended and advertised Dine and Discuss 11/16 at Hood College to MCPS colleagues
 * Attended 2016 MCTM Annual Meeting
 * Attended 2016 MCTM Banquet
 * Attended 2016 MCTM Annual Conference and helped with registration

=**High School Level Representative, Ruth Goldstraw**=



=**College Level Representative, Christy Graybeal graybeal@hood.edu** **- Attending meeting on 11/19**=
 * Encouraged Maryland math teacher educators to submit proposals to MCTM conference
 * Encouraged Maryland math teacher educators to encourage their students to attend MCTM conference
 * Presented at MCTM conference
 * Submitted article to Banner and had students submit four additional articles
 * Reviewed article for Banner
 * Hosted Dine and Discuss at Hood College on November 17, 2016

=**Pre-service Level Representative, Kourtney Harrison kharri40@students.towson.edu -****Attending meeting 11/19**=
 * Attended Conference
 * Encourage peers to join MCTM and attend Conference

=**Central Region Representative, Matthew Cox mac806@gmail.com - Not Attending April 22nd Meeting**=
 * Samantha and I have been sharing out the conference schedule throughout the region trying to get people to join. We are trying one final push to promote registration for the 29th.

=**Western Region Representative, Christine Therault**=

=**Southern Region Representative, Julie Taylor jltaylor3@aacps.org - not attending meeting on 4/22/2017**= > = =
 * Continue to collaborate with Eastern Shore Region Rep
 * Southern Region D & D, held on April 19, 2017 in Anne Arundel County Public Schools, was co-hosted with Linda Schoenbrodt. The event was well attended, and participants expressed interest in more events of this nature.

**- not attending meeting on 4/22/2017**

 * The MCTM 2017 ES Mini Conference was, once again, successful. We had a full house, the largest group of attendees over the past 6 years.
 * We want to thank our presenters, from Wicomico and Worcester County Public Schools, on the Eastern Shore, for their support.

=**Member-at-Large, Stacy Shaener sshaener@verizon.net -Attending**=
 * Co-Taught MCTM Summer Academy, June 2015
 * Presented at MCTM Annual Conference, October 2015
 * Attended the Mini-Regional Conference on April 30 and helped with registration
 * Attended Eatern Shore Mini Conference on May 14.
 * Planning for Summer Elementary Academy
 * Co-Taught MCTM Elementary Academy, June 2016
 * Attended Awards Banquet
 * Presented at MCTM Annual Conference, October 2016

= =