November+2017+Retreat

**Location: Towson University, Math Department**

 * 7800 York Road, Towson, MD **

**Agenda**
Board Meeting Agenda 11/11/17
 * 8:45 || Welcome ||
 * 9:00 || Announcements & Approval of Minutes ||
 * 9:15 || 2017-2018 MCTM Board
 * New Members
 * New Roles
 * Strategic Partners ||
 * 10:00 || Reports
 * 2017 Annual Conference
 * Academies
 * Budget
 * Year in Review ||
 * 10:30 || Break ||
 * 10:40 || President's Message ||
 * 10:50 || Sponsorship Workshop ||
 * 11:30 || Lunch ||
 * 12:00 || Committee Meeting Time
 * Publications
 * Nominations/Elections
 * Awards ||
 * 12:45 || Conference Meeting Time
 * Annual + Coaching
 * Central
 * Dine/Discuss
 * Eastern Shore ||
 * 1:30 || Executive Director ||
 * 1:45 || Executive Committee Representative ||
 * 2:00 || Website Review ||
 * 2:20 || Agreements, Next Steps, Adjournment ||
 * 2:30 || Executive Committee Meeting (Brief) ||



Meeting Minutes

2018 NCTM Save the Date Flyer

=__Officer Reports__=

Recording Secretary: Ming Tomayko - Attending on November 11

 * Attended MCTM Board Meetings
 * Attended MCTM Annual Meeting
 * Attended MCTM Conference and assisted with registration

Treasurer: Holly Cheung - Attending on November 11

 * Attended MCTM Annual Meeting and Banquet
 * Attended and presented two sessions at the MCTM Conference
 * Attended MCTM board meeting
 * Assisted with registration at the MCTM Conference.
 * Attended the 1st Annual Coaching Conference @ Stevenson University in May
 * Relayed in formation at State briefings about upcoming events.
 * Worked with the accountant to complete the taxes.
 * Wrote checks for MCTM as needed.
 * Created the Budget for the meeting.
 * Attended all conference committee meetings.
 * Volunteered at the Mathalon

President: John Fontinell - Attending on November 11

 * Attended MCTM Central Region Conference in April
 * Attended 1st Annual Coaching Conference @ Stevenson University in May
 * Attended Task Writing Camp @ Stevenson University in June/July
 * Attended Pennsylvania CTM Annual Conference in August
 * Made PCTM connections leading to MCTM Conference Ad on PCTM Home Page
 * Invited PCTM Executive Board Members to Annual Conference by email
 * Attended AMMTE 3rd Annual Early Career Conference @ Stevenson University in September
 * Attended MCTM Annual Meeting and Banquet
 * Attended MCTM Conference and Served as Conference Committee Chair (4th consecutive)
 * Cultivated relationships with members to run for MCTM Board
 * Cultivated relationships with members to consider appointments to MCTM Board vacancies and Executive Director
 * Met with Ed Nolan regarding Council's role as co-host of NCTM annual in Washington DC

Government Relations Representative: Meredith Adams - Attending on November 11 (Leaving midday)

 * Attended MCTM banquet

NCTM Liaison: Andrew Bleichfeld - Attending on November 11
> **Future Dates** > || April 25-28, 2018 || Washington, D.C. || > || April 3-6, 2019 || San Diego || > || April 1-4, 2020 > ** NCTM Centennial Annual Meeting  **  : > Celebrating 100 Years – Looking Back and Moving Forward  || Chicago || > || October 21-24, 2020 || St. Louis || > || September 22-25, 2021 || Atlanta || =__Committee Reports__=
 * Attended all conference committee meetings
 * Sent out invitations to companies to sponsor/exhibit at our Annual Conference
 * Worked with the companies that did respond (21) and even one that did not respond but showed up to our conference
 * Ordered NCTM materials for the conference, displayed and sold ~$2400 worth, shipped back leftovers
 * Surveyed exhibitors. They are not happy with the Saturday conference.
 * Reserved a room for NCTM DC. (will be over $1300) If a suite, would offer to host a "Maryland Happy Hour."
 * Have communicated with NCTM about someone collecting any exhibitor donations after 2018 NCTM Annual conference and then redistributing to needy Maryland schools. Would need someone with a van/SUV to help transport.
 * Something to think about in the future - NCTM Annual conferences will be moving to September/October in 2020 and beyond. How will that affect our MCTM Annual conference?
 * **Year** || **City** ||

2017 MCTM Conference Committee - John Fontinell - Attending on November 11

 * Held October 7, 2017 at Northeast HS in Anne Arundel County
 * Co-chair with Kevin Wajek, AACPS
 * Conference Committee that had 15 active MCTM members including 7 Board members and 1 future board member
 * 22 Exhibitors to help offset cost of conference
 * 325+ Participants including attendees (teachers and pre-service) and presenters
 * Theme: Know What Students Know: Driving High Quality Instruction
 * Outstanding keynote address from Matt Larson, NCTM President
 * Excellent program featuring presentations of 30 to 90 minutes in duration
 * Attended by 7 Past Presidents
 * Held annual meeting and Awards event on October 5
 * Recognized 6 Outstanding Educators
 * Partnered with Association of State Supervisors of Math to recognize 2 PAEMST Nominees
 * Matt Larson, "Best Run State Conference I have ever seen, and I see alot of these events as NCTM President"

Website - This position is vacant

 * At the Conference on the 7th, two BCPS educators pulled John F. aside to indicate that they would be interested in learning more about the MCTM website and what they can do to support. Hoping to have a clear picture about an action plan to update content and onboard new Webmasters by mid-January.

Membership Chair - Soosan Faulk - Not Attending on November 11

 * Attended MCTM Coaching Conference
 * Recruited 4 teachers to attend MCTM Elementary Summer Academy, and 1 to attend Middle School Academy
 * Developed (with Jenny) a new process for updating our membership roster using website purchase emails. I have since worked to keep our roster and our google contacts up to date.
 * Initiated a communication procedure that includes following up new membership purchases with a welcome email. I am also using our google contact folders to email members when it is time to renew their membership.
 * Attended MCTM banquet
 * Assisted with Registration and attended the Annual Conference

Mathalon - Stew Saphier - Not Attending on November 11

 * Unable to attend on November 11, but, you can report that the MATHALON went well.
 * We had a full house, which was good since we had problems last year.
 * Those problems were all fixed and replaced by different problems, all much less severe.
 * So, it went quite well.

Awards Chair - Damitra Newsome - Attending on November 11

 * Attended MCTM 1st Annual Coaching Conference at Stevenson University
 * Attended MCTM Awards Banquet
 * Attended MCTM Annual Conference
 * Spoke with Jeanine about position and she gave me the frames she used for pictures of the awardees
 * Holly informed me of the budget for next year
 * Presented at MCTM Annual Conference

Banner Editor-in-Chief - Christy Graybeal - Attending on November 11

 * We have ZERO submissions! Is there a need for the journal? If so, how can we make it worthwhile?
 * I've met with a Hood College graduate student about creating a new webpage for the journal. He is willing to do it for $300. I need to finalize what we want to have on the website and get back to him. If there is time on Saturday, it would be great to talk about this a bit.

New Teacher Resources - Robin White - Not Attending on November 11

 * Designed survey to solicit feedback from broader new teacher population (1-3 years)
 * Formatted layout for //New Teacher's Corner// page of website
 * Attended MCTM 1st Annual Coaching Conference at Stevenson University
 * Attended MCTM Annual Conference
 * Presented at MCTM Annual Conference

Coaching Chair - Greta Richard - Attending on November 11
=__Level and Region Representative Reports__=
 * 1st Annual Coaching Conference on 6/1/17 was a big success! Participants gave positive feedback and expressed a desire for this conference to be an annual event.
 * 2nd Annual Coaching Conference will take place on or around 5/31/18 at Stevenson University (Greenspring Campus) again. We are planning to follow the same format. We will be looking for a keynote speaker and some dynamic presenters.
 * Any other ideas to involve and support coaches throughout the year?

Intermediate Level Representative: Hannah Hager - Not Attending on November 11

 * Attended Annual Conference
 * Helped with online registration prior to and day of conference

Middle School Level Representative: Samantha Hendershot - Attending on November 11

 * Co-hosted 3rd Annual Central Maryland Mini Regional Conference on April 29th at Wilde Lake High School
 * Attended and volunteered at Annual Conference
 * Trying to figure out a date for this year's Central Maryland Mini Regional Conference. Matt has reached out to companies to help sponsor and Geyer has offered to sponsor our breakfast.

College Level Representative: Christy Graybeal - Attending on November 11

 * Encouraged college professors to attend MCTM conference and encourage their preservice teachers to also attend.
 * Presented three sessions at MCTM conference.

Central Region Representative: Matthew Cox - Not Attending on November 11
> Didax does not feel that they are a good fit for this because they typically provide resources direct to other companies and do not do sales themselves very often. They did not seem interested.
 * I have reached out to a couple different companies to help sponsor. I called them and they asked to send the information formally through email. They are going to get back to me soon so I have just been waiting to hear back. I know that Geyer is interested and am waiting to hear back from EAI.
 * Geyer is based out of Ohio and they do not feel comfortable sending a rep out for a small event like that and EAI normally does not send a rep out for events fewer than 500. I did talk to about alternatives to keep their cost down and they like that. Once I hear from them with specifics on their thoughts I will let you know.
 * In the past our conference has fallen on the last Saturday of April. That would put this one on April 28th. I do remember hearing about another conference happening at or around the same time and found out that NCTM is from April 25th through April 28th. This might mean that we change the date...or, if there are too many conflicts, stop for a year and come up with a better plan for the future.
 * Any questions, please email and ask.